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Sunday 7 May 2017

EXAMINATION QUESTIONS AND ANSWERS ON MANAGEMENT THEORY II





1.                  What is Leadership?

Answer: Leadership is the social influencing process for the attainment of goals.  A good leader therefore is one who is capable of persuading others to move enthusiastically towards the achievement of group goals.

2.                  Explain the three main approaches for study of leadership.  Which one of them do you consider the best for an organization

Answer:   
(i)                 The Trait Approach
The conclusion drawn by scholars after a review of all the traits is that there is no evidence that universal  leadership traits exist. The earliest work on leadership attempted to isolate the trails of successful leaders.  It was assumed that if a set of traits could be identified, people could develop these traits.  Some of the traits considered important include: Intelligence, appearance, knowledge, judgement, initiative, honesty, truthfulness, open mindedness, courage, perseverance, social skill, age, socio-economic back ground etc..

(ii)               Behaviour approach
This approach believe that a leader’s behaviour and the style in which he relates to other people affect his effectiveness.  Research identifies two major areas in leadership behaviour.  The first one explores position based influence of leaders or the use of authority.  The second concentrates on concern for people productivity.  The way a leader uses these two variable (initiating structure and consideration) affects his effectiveness.  

(iii)             Situational approach:
This approach means that the situation in which a leader operates shapes his leadership.  The performance of leaders is to be associated with the situation in which they find themselves. 
3.                  What Makes control important in an organisation?  Explain the basic differences and relationship between planning and control.

Answer:
Control guides behaviour towards useful organizational ends.  Lack of control results in erratic behaviour that may be only target to organizational goals. Control ensures that resources are effectively utilised.  It helps to avoid waste of useful resources in useless endeavour or inefficient operations.

Basic differences between Planning and control
i.                    Planning seeks consistent, integrated and articulated programmes, while control seeks to compel events to conform to plans.
ii.                  Planning precedes the performance of a task, while control comes after the task has been performed.


Relationship between Planning and Control
i.    objectives of the organizations are established and broken down into budgets in the planning process but the control process ensure that the budgets are achieved by taking corrective action against any significant deviation from plan.




4.                  Discuss the concept of communication and explain the process of effective communication

Answer:
Communication is the transfer of ideas form the sender to the receiver.  Any means that an individual uses to transfer meaning, ideas, feeling, emotion or attitude is communication. It may be written, oral or through body movement.  All the key functions of an organization: Planning, organizing, directing and controlling depends on effective communication.  Communication serves two key functions in management (a) provides a vehicle by which one can implement a plan of action coordinated toward a common goal (b) provides a means by which members of an organization can be motivated to execute the plans.
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